copiers

3 Reasons to Upgrade Your Copiers ASAP

copier in use

There are plenty of good reasons to upgrade your copiers, and a lot of them have very little do with copying. With digital processes now the preferred method for communicating, managing documents, and storing information, getting your hands on the best multifunction copiers your budget can accommodate is a smart business decision.

Here's why you should consider moving forward on a decision to replace your old copiers.

3 Signs Your Copier Needs Service

copier tech on phone

When copiers need service, it's not always immediately obvious. Just because it hasn't quit working completely and doesn't have smoke rising from it doesn't mean it doesn't need some TLC.

But how do you know when it needs service? Here are a few things to watch for that might indicate it's time for a service call.

It Tells You

If your copier's service indicator comes on, that means something is wrong, even if everything seems okay. We recommend calling a professional when this indicator comes on for two reasons. First, sometimes in-house repairs can make things worse, and ignoring the problem will escalate the issue. Secondly, a service indicator sometimes means that catastropic failure is imminent. While this isn't always -- or even mostly -- the case, it's still worth paying attention to just in case.

Document Security During the Printing Process

paper left on printer

How confident are you that your company's information is secure? With everyone focused on securing their technology, it's easy to forget about the security issue that's been plaguing businesses for years.

When Paper is a Problem

Even if your organization has switched from paper to electronic document management processes, it's likely that copiers and printers are still in use in every department. For one thing, busy workgroups depend on their multifunction copiers to scan and route incoming information to digital workflows. The security issue comes into play when printed documents contain sensitive information, or when someone doesn't understand the importance of security when using their copiers during the scanning process.

Here's where your copiers are most likely to cause your company a security problem.

Problems with Your Copiers? 3 Tips to Take Back Your Day

printer not working

No one knows if it's Murphy's Law or just some maddening coincidence, but office copiers always seem to fail at the worst possible times.

Check out our tips for keeping your equipment in good shape and for help avoiding the frustration of copiers that don't cooperate when you need them most.

1. KEEP YOUR ROUTINE MAINTENANCE APPOINTMENTS

Copiers are no different than the company transportation fleet when it comes to upkeep; skimping on routine maintenance could come back to haunt you. Take your equipment provider's advice and stick to your routine maintenance schedule for all of the copiers and printers in your fleet. You'll pay less in the long run, and you'll have fewer of those frustrating days when your copiers refuse to operate.

Don't Overlook These Office Essentials When Starting Your New Business

copier being used by woman

Starting a new company isn't for the faint of heart, but in the United States, an average of 320 of us do so every month. That speaks well of our willingness to take on new challenges and overcome obstacles.

One challenge you'll face as a new business owner is supplying your office with the right equipment to meet your needs. Here are a few boxes you'll need to check to help get your new venture off the ground.

How to Keep Your Copiers Happy

copiers

Do you treat your copiers with the respect they deserve? When they're working according to expectations, they help you serve customers, close business deals and meet critical deadlines. If your copiers aren't making the grade, it's possible that a little more effort on your part could make all the difference.

Respect Your Copiers

Anyone who's worked in an office setting has gone toe-to-toe with a few cantankerous copiers. What you do with them at that point can have an impact on how they perform going forward, from removing paper jams to controlling your impulse to give them a few swift kicks.

Here are a few productive tips for keeping your office copiers happy.

3 Proven Ways to Protect Your Copiers

copiers

Modern copiers are complicated machines that require a regular maintenance routine to keep them in good operating condition. Here's how to get the best return on your investment.

Keep them clean.

Dirty oil in your car's engine can bring on unwanted consequences, and so can dirt in the inner-workings of your copiers. For deep cleaning or service, contact your equipment provider. In the meantime, there's plenty you can do to keep dust and grime from ruining your documents and your copiers.

How Multifunction Copiers Help Protect Sensitive Information

copiers

Print-related security vulnerabilities could be putting your sensitive information at risk. Here's how your multifunction copiers can help protect your company from potentially devastating security breaches.

1. Rules-based printing: Can anyone in your organization pick up, read, scan, or snap a picture of sensitive company documents because they've been left unattended in a print tray? Even accidental viewing of confidential information is a violation of privacy regulations. Rules-based printing requires users to authenticate at the device to print and claim documents.

2. User passwords: Passwords protect your company's sensitive information. Use them to protect scanned documents after they've been scanned and stored in cloud repositories and folders.

Get More Value from Your Copiers with Professional Finishing Options

copiers

Are you getting a satisfactory ROI from your multifunction copiers? If you're not using all of the functions to their full capability, the answer is probably no.

In addition to the wide variety of document management and other digital solutions, multifunction copiers include an assortment of professional document finishing capabilities. Learning how to use them can save your company money and even ramp up your marketing game.

Here's a rundown of the most common finishing features found on multifunction copiers and the benefits they can bring to your organization.

Five Top Advantages of Multifunction Copiers

Ever wonder if there's a real difference between single and multifunction copiers. While both are proficient at reproducing documents, multifunction copiers are designed to make everyday tasks more efficient. If you're going to add new equipment to your line-up this year, it's worth your time to take a look at the advantages offered by multifunction copiers.

1. Four-in-one functionality.

Multifunction copiers live up to their name; and print, copy, scan, and fax capabilities are just the beginning. SMBs, in particular, can benefit from the space-saving and financial benefits that come from combining several functions into one device.

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