multifunction printers

Choosing a New Printer? Here's How to Sort Through the Noise

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Choosing a new printer for your office? Your chances of a bad case of buyer's remorse are pretty high, given how many of us would like to throw our printers into the closest dumpster.

Here's a look at some questions your technology provider will need to help you select the right printers and copiers for your office requirements.

What are your current print volumes?

It may seem obvious, but your print volume is one of the major driving forces behind which type of equipment you should lease or buy. A desktop inkjet printer may be fine for someone who's printing a dozen or so documents a week, and if any of those are photo quality, inkjet may be the preferred option. For high-volume color printing, however, a color digital press is the more practical and affordable choice.

Use Your Multifunction Printer to Protect Your Data

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There’s a lot to love about multifunction printers. MFPs are all-in-one devices that print, scan, fax, and more, but they also offer a range of benefits for any office. In addition to handling workflows and offering up technology like searchable PDFs, you can also leverage your MFP to get a handle on security.

Take Control

If you’re not using your MFP’s security features, it’s time to take a look at the risks that might be lurking. MFPs offer powerful tools that give you control over your business’ data.

Streamline Your Office with a Multifunction Printer

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A quick look around your office may reveal a surprising combination of equipment. You may have a desktop inkjet printer (or two or three), a small copier, a document scanner, and an aging fax machine that inconveniently takes up a lot more room that it should. While you may have a need for each of the devices in your equipment fleet, there's a way to get rid of every one of them without missing out on any functions and even gaining several new ones.

The Lowdown on Multifunction Printers

You could continue to stick with a hodgepodge of office equipment, but a little time spent learning how multifunction printers work may convince you to do a little streamlining. Multifunction printers are an ingenious combination of printer, copier, scanner, and fax in one piece of equipment. The benefits are worth further investigation.

Multifunction Printers—What's Not to Love?

Multi Function Printers

There's a lot to love about the latest multifunction printers to hit the office equipment market. If saving time and money sounds good to you, then plan to set aside some time for a chat with your office technology partner; there are some productivity-improving features out there you won't want to miss.


The available features on today's multifunction printers are pretty impressive, and shopping for one without any advance preparation means you may miss out on some critical capabilities. Here's a peek at what's in store.

Choosing the Right Multifunction Printers for Your Team

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Multifunction printers are considered an office essential by many business leaders, and it's easy to see why they've come to that conclusion. Rich with features, multifunction printers improve workflows and provide an essential bridge between paper and digital processes.


With so many leading equipment manufacturers offering state-of-the-art multifunction printers, it's easy to get bewildered before you've even begun your search in earnest. To help cancel out the noise, start by list your must-have features and move forward from there.

3 Reasons to Upgrade to Multifunction Printers

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Multifunction printers (also called multifunction copiers or all-in-ones) are becoming standard equipment in today's office setting. If you haven't made the switch from single-function devices to high-functioning multifunction printers, here's why you'll want to look into an upgrade soon.

Meet Your New Office Assistant

Can't afford to hire a new assistant? Multifunction printers are almost as good as a new hire, with workflow benefits that are hard to miss.

Four functions in one.

Multifunction printers are engineered to accomplish several tasks at once. With copy, print, scan, and fax available on one device, your employees can accomplish more tasks in less time. True multifunction printers won't make employees wait in a queue before performing a task; they are sophisticated multitasking units that can perform more than one function at a time.

How to Find the Right Multifunction Printers for Your Office

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Today's multifunction printers can make your company's daily workflows a whole lot easier than they are now. If it's been a while since you've had a look, you'll be pleasantly surprised at the latest in multifunction technologies. Here's how to begin choosing the right device for your needs.


How many documents do your employees print or copy in the average month? If you're not sure, your equipment provider can help with a Managed Print Services assessment. The number is important, because print speeds and volumes vary widely, and there's no reason to lease or purchase high-volume multifunction printers when smaller units may be a better fit for your requirements.

3 Reasons to Make the Switch to a Multifunction Printer

multifunction printers

Multifunction printers have become standard office equipment for many organizations, and it's easy to see why business decision makers consistently choose them over other options. For starters, multifunction printers live up to their name, providing multiple capabilities on one device. And that's just the beginning.

If you're considering new equipment for your busy workgroup, here are three reasons why you'll want to take a closer look at the benefits of multifunction printers.

1. Save on office space.

Even in companies with spacious offices, device and cord clutter begin to take over the room, especially when no one is managing the print environment. And if you're using desk space for desktop printers, scanners, and fax machines, your employees may be hard-pressed to find enough room to do their jobs well.

Mitigate Security Risks with Your Multifunction Printers


You heard plenty about the high-profile security breaches that impacted large corporations last year, but there's something else you may not have heard. Nearly half of malicious phishing attempts weren't targeting big businesses, and you need to be prepared.

Minimize Your Risks

It's a challenge keeping your head above water in a highly-competitive economy, and the last thing you need is a catastrophic data breach. The latest threats center around multifunction printers, but there's plenty your company can do to mitigate your print security risks.

Look for these features to protect the information that flows through your office's multifunction printers.

Choosing the Best Printer for Your Workgroup

choosing multifunction printer

If you're in the market for a new office printer or copier this year, you have a lot of decisions to make. With printing still an important business requirement, you want equipment that keeps up with your requirements without wasting your money on features you'll never use. Let's look at some of the industry's current offerings in an effort to help streamline your printer or copier selection process.

Benefits of laser printers

A networked laser printer is a viable option for many small businesses. The initial cost may be somewhat higher than a desktop inkjet printer, but the total cost of ownership will be less. Laser printers deliver sharp black-and-white text, but if photo printing is a business essential, a wireless inkjet printer is a better option for high-quality color prints.


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