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3 Proven Ways to Protect Your Copiers

copiers

Modern copiers are complicated machines that require a regular maintenance routine to keep them in good operating condition. Here's how to get the best return on your investment.

Keep them clean.

Dirty oil in your car's engine can bring on unwanted consequences, and so can dirt in the inner-workings of your copiers. For deep cleaning or service, contact your equipment provider. In the meantime, there's plenty you can do to keep dust and grime from ruining your documents and your copiers.

How Will Managed Print Services Benefit Your Business?

managed print

Is a Managed Print Services engagement right for your organization? Here's an overview of the steps MPS providers take to deliver savings and efficiencies:

  1. Determine your current condition. No two companies are the same, and no two print environments are the same either. A managed print provider worthy of the name will conduct a thorough assessment of your current condition, determining your print volumes, the status of your equipment, how your employees use your fleet, and how you acquire new devices and replenish supplies.

How to Find the Right Multifunction Printers for Your Office

multifunction printers

Today's multifunction printers can make your company's daily workflows a whole lot easier than they are now. If it's been a while since you've had a look, you'll be pleasantly surprised at the latest in multifunction technologies. Here's how to begin choosing the right device for your needs.

DETERMINE YOUR PRINT VOLUMES

How many documents do your employees print or copy in the average month? If you're not sure, your equipment provider can help with a Managed Print Services assessment. The number is important, because print speeds and volumes vary widely, and there's no reason to lease or purchase high-volume multifunction printers when smaller units may be a better fit for your requirements.

Document Management Solutions for the 21st-Century

document solutions

Losing a business document is no laughing matter. The consequences range from inconvenience and frustration to tense situations involving the loss of confidential information or documents critical to a business deal. In nearly every situation, your business loses.

Your company needs 21sth-century document solutions designed to meet the needs of an increasingly digital work environment and address the ongoing problem of lost or misfiled information.

Document Management Benefits

Cloud-based document solutions that bypass paper-caused inefficiencies are readily available, and they'll eliminate most of the document-handling problems you're currently facing. Here's a look at the advantages of electronic document management.

How Multifunction Copiers Help Protect Sensitive Information

copiers

Print-related security vulnerabilities could be putting your sensitive information at risk. Here's how your multifunction copiers can help protect your company from potentially devastating security breaches.

1. Rules-based printing: Can anyone in your organization pick up, read, scan, or snap a picture of sensitive company documents because they've been left unattended in a print tray? Even accidental viewing of confidential information is a violation of privacy regulations. Rules-based printing requires users to authenticate at the device to print and claim documents.

2. User passwords: Passwords protect your company's sensitive information. Use them to protect scanned documents after they've been scanned and stored in cloud repositories and folders.

Are You Paying Too Much to Print?

managed print

You know how much you spend on office space and employee salaries, but do you have a solid number for printing costs? For many organizations, their annual print spend is their third highest operating cost, so it's worth investigating.

Are You Paying Too Much?

In the same way, you wouldn't unknowingly pay extra for rent and labor, careful management of your print environment can keep you from paying too much for printing. Here's how to find out if hidden costs are driving up your print spend and how Managed Print Services addresses the issue.

How many devices are in your fleet?

3 Reasons to Make the Switch to a Multifunction Printer

multifunction printers

Multifunction printers have become standard office equipment for many organizations, and it's easy to see why business decision makers consistently choose them over other options. For starters, multifunction printers live up to their name, providing multiple capabilities on one device. And that's just the beginning.

If you're considering new equipment for your busy workgroup, here are three reasons why you'll want to take a closer look at the benefits of multifunction printers.

1. Save on office space.

Even in companies with spacious offices, device and cord clutter begin to take over the room, especially when no one is managing the print environment. And if you're using desk space for desktop printers, scanners, and fax machines, your employees may be hard-pressed to find enough room to do their jobs well.

Get Your Workday Back with Document Management Solutions

document solutions

Are you still on the fence when it comes to digital document solutions? Your hesitation is understandable; introducing a new strategy is risky, and what if the promised benefits never materialize?

Do More in Less Time

Document management solutions are well established as a way to save tremendous amounts of time and money and may provide a return on investment in just thirty days. Here's how your company can cash in with document management solutions.

Effortless searching

Without a robust document management solution, your employees may spend as much as 40% of their day looking for documents. When employees are forced to search through complicated or disorganized desktop folder systems, rows and rows of filing cabinets or endless email chains, they're not adding value to your company.

Get More Value from Your Copiers with Professional Finishing Options

copiers

Are you getting a satisfactory ROI from your multifunction copiers? If you're not using all of the functions to their full capability, the answer is probably no.

In addition to the wide variety of document management and other digital solutions, multifunction copiers include an assortment of professional document finishing capabilities. Learning how to use them can save your company money and even ramp up your marketing game.

Here's a rundown of the most common finishing features found on multifunction copiers and the benefits they can bring to your organization.

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