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Stabilize Your Printing Costs with Managed Print Services

calculating budgets on desk

With the recent advances in print technology, more companies are doing much of their printing in-house. Along with internal printing, companies are taking advantage of user-friendly digital printers to produce marketing materials like catalogs, brochures, direct mail advertising, and wide-format signage.

More access to in-house printing means it's more important than ever to keep a close watch on print spends. The average U.S. company directs 3% of their annual income to print, but most are unaware of their total costs. Printing expenditures are often shuffled to miscellaneous expense categories, and without centralized management, companies can exceed budget parameters in a hurry.

Streamline Your Office with a Multifunction Printer

taking paper from multifunction printer

A quick look around your office may reveal a surprising combination of equipment. You may have a desktop inkjet printer (or two or three), a small copier, a document scanner, and an aging fax machine that inconveniently takes up a lot more room that it should. While you may have a need for each of the devices in your equipment fleet, there's a way to get rid of every one of them without missing out on any functions and even gaining several new ones.

The Lowdown on Multifunction Printers

You could continue to stick with a hodgepodge of office equipment, but a little time spent learning how multifunction printers work may convince you to do a little streamlining. Multifunction printers are an ingenious combination of printer, copier, scanner, and fax in one piece of equipment. The benefits are worth further investigation.

Document Solutions for a New Era

filing cabinets, man holding files

Are your document solutions on track with the 21st-century, or are you still pushing around paper? Unfortunately, when it comes to conducting business in a digital economy, companies who rely on paper documents may as well be stuck in the 1970s. Take a look at some of the advantages electronic document management solutions could provide for your business.

Store every document in one place.

You may think you have everything in one place, but when was the last time you retrieved a filed paper document in three seconds flat? Aside from the hard copy that's sitting right in front of them, locating filed information takes your employees up to two and a half hours each day, including that desktop filing system they're trying to manage.

Problems with Your Copiers? 3 Tips to Take Back Your Day

printer not working

No one knows if it's Murphy's Law or just some maddening coincidence, but office copiers always seem to fail at the worst possible times.

Check out our tips for keeping your equipment in good shape and for help avoiding the frustration of copiers that don't cooperate when you need them most.

1. KEEP YOUR ROUTINE MAINTENANCE APPOINTMENTS

Copiers are no different than the company transportation fleet when it comes to upkeep; skimping on routine maintenance could come back to haunt you. Take your equipment provider's advice and stick to your routine maintenance schedule for all of the copiers and printers in your fleet. You'll pay less in the long run, and you'll have fewer of those frustrating days when your copiers refuse to operate.

Who's Managing Your Print Infrastructure?

holding paperwork

Are you managing your printer fleet on your own? Or perhaps it's not being managed at all? Either way, you're probably spending money too much to print documents, and you could be directing those revenues toward capital projects.

Managed print services are the solution many businesses choose to get printing costs back where they should be. Here's how managed print services providers can help you get the most value from your print infrastructure.

Help your employees help you save money.

With no printing guidelines, employees often make decisions that aren't in the company's best interest, usually without realizing it. Managed print services can help by first determining your current print volumes. From there, managed print providers decide what solutions you need in place to:

Multifunction Printers—What's Not to Love?

Multi Function Printers

There's a lot to love about the latest multifunction printers to hit the office equipment market. If saving time and money sounds good to you, then plan to set aside some time for a chat with your office technology partner; there are some productivity-improving features out there you won't want to miss.

FIRST, IDENTIFY YOUR REQUIREMENTS

The available features on today's multifunction printers are pretty impressive, and shopping for one without any advance preparation means you may miss out on some critical capabilities. Here's a peek at what's in store.

Your Document Solutions Have a Direct Impact on Your Success

laptop in use

Are inefficient processes keeping your business from succeeding? Your documents may seem mostly irrelevant to your success, but the truth is quite the opposite. Here's how inefficient workflows may be keeping you from reaching your goals.

A BETTER WAY TO STORE INFORMATION

Document management solutions that don't rely on paper are far more efficient and cost-effective than traditional processes. They allow companies to reduce the time and money required to create, duplicate, store, and access their documents. Electronic document management solutions are the best way for your organization to accomplish growth in the coming years.

Don't Overlook These Office Essentials When Starting Your New Business

copier being used by woman

Starting a new company isn't for the faint of heart, but in the United States, an average of 320 of us do so every month. That speaks well of our willingness to take on new challenges and overcome obstacles.

One challenge you'll face as a new business owner is supplying your office with the right equipment to meet your needs. Here are a few boxes you'll need to check to help get your new venture off the ground.

Here's Why Your Organization Needs a Managed Print Assessment

hands holding tablet device, assessment on screen

You may not be aware of its impact, but an unstructured, hands-off approach to your print environment can lead to an alarmingly long list of inefficiencies and high costs. Since many print-related expenses fly under the radar or are redirected to other expense categories, it can be challenging for business managers and owners to gather accurate statistics. Fortunately, a managed print assessment can bring things back into focus.

Choosing the Right Multifunction Printers for Your Team

multifunction printer

Multifunction printers are considered an office essential by many business leaders, and it's easy to see why they've come to that conclusion. Rich with features, multifunction printers improve workflows and provide an essential bridge between paper and digital processes.

CHOOSING YOUR MFP

With so many leading equipment manufacturers offering state-of-the-art multifunction printers, it's easy to get bewildered before you've even begun your search in earnest. To help cancel out the noise, start by list your must-have features and move forward from there.

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