You may not be aware of its impact, but an unstructured, hands-off approach to your print environment can lead to an alarmingly long list of inefficiencies and high costs. Since many print-related expenses fly under the radar or are redirected to other expense categories, it can be challenging for business managers and owners to gather accurate statistics. Fortunately, a managed print assessment can bring things back into focus.
Multifunction printers are considered an office essential by many business leaders, and it's easy to see why they've come to that conclusion. Rich with features, multifunction printers improve workflows and provide an essential bridge between paper and digital processes.
CHOOSING YOUR MFP
With so many leading equipment manufacturers offering state-of-the-art multifunction printers, it's easy to get bewildered before you've even begun your search in earnest. To help cancel out the noise, start by list your must-have features and move forward from there.
The paperless office may not be 100% attainable just yet, but it is possible to reduce your company's dependence on paper processes. Here's why you should begin making the switch to digital document solutions and how to start making the transition.
Why Switch to Digital Document Solutions?
Lower costs improved productivity, and preparing for the future are three compelling reasons to move away from paper.
Do you treat your copiers with the respect they deserve? When they're working according to expectations, they help you serve customers, close business deals and meet critical deadlines. If your copiers aren't making the grade, it's possible that a little more effort on your part could make all the difference.
Respect Your Copiers
Anyone who's worked in an office setting has gone toe-to-toe with a few cantankerous copiers. What you do with them at that point can have an impact on how they perform going forward, from removing paper jams to controlling your impulse to give them a few swift kicks.
Here are a few productive tips for keeping your office copiers happy.
Are you thinking about signing on with a managed print services provider? That's a smart move for your business, and the reasons for a managed print partnership don't end at lower print costs.
More to Gain
Businesses and organizations typically engage the services of a managed print provider to save money on printing costs. In fact, some paper-intensive sectors like the legal and healthcare industries see print-related cost reductions as high as 40% or even more.
Saving money is certainly a good enough reason to give a managed print a try, but we thought you'd like to know about some of the other advantages.
Multifunction printers (also called multifunction copiers or all-in-ones) are becoming standard equipment in today's office setting. If you haven't made the switch from single-function devices to high-functioning multifunction printers, here's why you'll want to look into an upgrade soon.
Meet Your New Office Assistant
Can't afford to hire a new assistant? Multifunction printers are almost as good as a new hire, with workflow benefits that are hard to miss.
Four functions in one.
Multifunction printers are engineered to accomplish several tasks at once. With copy, print, scan, and fax available on one device, your employees can accomplish more tasks in less time. True multifunction printers won't make employees wait in a queue before performing a task; they are sophisticated multitasking units that can perform more than one function at a time.
Are you wasting valuable employee hours each day trying to manage and control your documents? Process failures and inefficiencies are often the driving force behind high operational costs. Fortunately, highly efficient document solutions are available to solve your most frustrating process issues.
Recognize These Process Failures?
Document mismanagement is a common issue, especially in organizations relying heavily on paper processes. Do any of the situations below sound familiar?
Modern copiers are complicated machines that require a regular maintenance routine to keep them in good operating condition. Here's how to get the best return on your investment.
Keep them clean.
Dirty oil in your car's engine can bring on unwanted consequences, and so can dirt in the inner-workings of your copiers. For deep cleaning or service, contact your equipment provider. In the meantime, there's plenty you can do to keep dust and grime from ruining your documents and your copiers.
Is a Managed Print Services engagement right for your organization? Here's an overview of the steps MPS providers take to deliver savings and efficiencies:
Determine your current condition. No two companies are the same, and no two print environments are the same either. A managed print provider worthy of the name will conduct a thorough assessment of your current condition, determining your print volumes, the status of your equipment, how your employees use your fleet, and how you acquire new devices and replenish supplies.
Today's multifunction printers can make your company's daily workflows a whole lot easier than they are now. If it's been a while since you've had a look, you'll be pleasantly surprised at the latest in multifunction technologies. Here's how to begin choosing the right device for your needs.
DETERMINE YOUR PRINT VOLUMES
How many documents do your employees print or copy in the average month? If you're not sure, your equipment provider can help with a Managed Print Services assessment. The number is important, because print speeds and volumes vary widely, and there's no reason to lease or purchase high-volume multifunction printers when smaller units may be a better fit for your requirements.